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Further Logistics and Workflows

You will need to make some updates to your Press website (or host an additional website) in order to implement Opening the Future effectively. You will need at least: 


  • Pages to host the backlist package offerings. For us, this consists of a page that collates the different package offerings to give libraries who visit the page an indication of what’s on offer. 

  • Pages, linked in the one above, to the individual backlist package offer pages. 

  • These individual backlist pages contain: 

    • a description of the backlist package, 

    • the price bands for different institutions, 

    • a full list of titles in the backlist package. 

    • If possible, it is also useful to embed a downloadable Excel file with the backlist package titles and metadata for the library to use. 

    • A link to the sign up process you use. If you are hosting with Jisc and Lyrasis, this might be links directly to their subscription manager pages where they can sign up for your offering. For billing done outside of Jisc and Lyrasis, this will need to be a form of some sort that triggers a notification to your finance department, and provides them with the necessary information, which will usually be the library, the library contact, the package they have signed up for, and the library’s IP range for the backlist package host to implement. For more information, please see our page titled ‘Signup Workflow’ further on in this section.

  • A general page about the model, why you are implementing it, how it works, and the key benefits to the library and the publisher. 

  • An FAQ page of useful information for libraries and authors; we have reproduced our FAQ page in this Infohub for you to draw from. 

  • A page listing your library supporters. 

  • A page collating the list of titles you have published so far using Opening the Future and, if you can, titles that are earmarked for Opening the Future but are still forthcoming. This should contain links to access the titles, be that on OAPEN or elsewhere. 

Sign-up Workflow

 

Despite its seeming simplicity, the workflow for Opening the Future is relatively complex, with multiple actors involved at different times. Coordination between different parties requires care and a technological infrastructure that can handle the effort.


The workflow has to handle the following core activities:


•   Library sign up

•   Payment processing

•   Access control management

•   Library cancellation

process diagram for OtF sign up .png

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